Wednesday, January 7, 2009

November 13, 2008 - Meeting Minutes

Friends of NMS
November 13, 2008
Members present: Mary Leo Dick, Vicky Patterson, Mary Rowe
Minutes from previous meeting approved.
1. Year to date: It was a busy fall. A list is on the Blog. We received many positive comments from volunteers as well as the DEC Rep. Carol Coleman.
2. First General Meeting: Our first General meeting was held on September 30,2008. The format we used was well received. Will check with principal re: next meeting date.
3. PSSC Meetings: Vicky is our PSSC liaison. Persons in attendance were impressed with Vicky's presentation of our "Thanks" and papers provided.
4. Teacher's Munchie Table : This was originally planned for Nov.20,2008 but shifted to the 19th . We will set up after lunch. Parents can drop off items during the day. 18 parents have volunteered to help with this. We will send out a reminder to volunteers on the Monday before.
5. Firefighter's Challenge : Mary initially contacted everyone by phone who expressed an interest on their volunteer forms to participate in this event. Notice was later voice mailed, Blogged and emailed out. No extra volunteers were obtained via the extra notice. 9 people committed for Monday set up and 10 people were scheduled for the event day Tuesday.
6. Bake Sale : Due to the volume of activities Friends was involved in this fall, the possibility of combining a bake sale with the Christmas dance was considered. It would make the dance more festive for the students, and reach other volunteers. We will check with Alan re: feasibility.
7. Nominations/ Forms/ Election/ Annual General Meeting: The notice for submitting proposals for changes to the constitution was posted on the blog on November 7,2008. No amendment requests have been received as of today (Nov.13). Deadlines for submissions is Friday Nov. 14,2008 at 7pm.
Nomination forms will be posted on or about Dec 1. Nominations will close Dec.12,2008. Elections, if needed, will be held on January 7 & 8, 2009. We will meet with the principal to discuss times for voting .
8. New Business: It was suggested that we voice mail every event. Of interest, when the Firefighter's Challenge was voice mailed, no new people came forward. At this point in the year, attempts have been made to contact all listed volunteers either through email or phone calls. Messages were left if they were unavailable. We will continue to try to provide appropriate communication to parents

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